SGU Faculty/Staff Email

• Accessing Email
• Reading Email
• Creating Email Messages
• Attaching a File To Your Message
• Using Spell Check
• Creating a New Contact
• Using Folders
• Using Groups

Accessing Email

Navigate to your e-mail account from the SGU website using Internet Explorer, Firefox or any other web browser. You can retrieve your SGU email from any computer with an Internet connection.

To begin, go to the SGU website: http://www.sgu.edu

• Click the "My SGU" link.

• Log in using your SGU username and password.

• If you are unable to login, please contact the Office of Information Technology for assistance.

• Once you login to the Members Center, go to the Personal Options section and select "Your eMail"

• Your SGU webmail will open.

Important Note! Because of the security level SGU has to set on all campus computers you may see a pop up that says, "Security Warning - Do you want to install and run 'Lotus Domino Applet."

It is perfectly OK to say "yes" and install any ActiveX components needed for webmail to function properly. You should not be prompted by these warnings in the future.

 

 

Reading Email

When you open your web mail, you'll be in your Inbox, where you'll see all of your e-mail messages listed. You can always return to this view by clicking on “Inbox” on the left side of your screen.

Only a subset of the messages in your Inbox will be displayed; to see more, click the page down arrow located next to the page number at the top of the window. You can also type in a page number to 'Jump' to a specific page.

To open a message, highlight the message, double-click and the message will display in a new screen.

After you have read the message, you have several options from the top Action Bar:

• Click "New" and select Message to create a new, blank e-mail message.
• Click "Forward" to send the opened message to another email address. You can also choose to forward your message without attachment(s).
• Click "Reply" and select one of several options:
  • "To Sender" creates a new memo addressed to the sender of the original message.
  • "To All" creates a new memo addressed not only to the sender, but to everyone listed in the To:, cc:, and bcc: fields (Be careful with this one because you may not wish to reply to everyone!).
  • "To Sender with History" creates a new memo addressed to the sender, and puts a copy of the message you're replying to in the message box for you to type above.
  • "To All with History" creates a new memo addressed to everyone listed in the To:, cc:, and bcc: fields and puts a copy of the message you're replying to in the message box for you to type above.
  • "To Sender without Attachment(s)" will forward the message but will exlude any file attachments.
• Click "Edit" to put the message into an editable form so you can type notes, etc. into the message and then save it. You're not likely to use this feature often. When using this, one of those scary "Security Warning" dialog boxes mentioned above may pop up. Just click "Yes" if it does.
• Click the "Trash Can" icon to delete the message and return to the Inbox. Caution: once you hit the delete button, wave "bye-bye" because the message is gone for good. It doesn't go into the "Trash" when deleted this way.
• Click the "X" to close the message screen and return to your Inbox.
  

 

Creating Email Messages

From the Inbox view or from inside a message, you can create a new e-mail message or memo. Simply click the "New" button and select "Message" to open a blank e-mail message.

• The “to:” field is for the primary recipient(s) of the message, the “cc:” is for people who should receive a copy of the message for information but don't usually need to respond. The “bcc:” or blind copy field lists person(s) who will receive a copy; however, these addresses will be hidden from the people listed in the 'to:' and 'cc:' fields.
• You can type the e-mail addresses you wish into the fields, separating them with commas, or use the address book function by clicking the "To:" button in the message to open the address book window.
• After the new window opens, choose the address book you want to use. At the top of the new window is a dropdown box labeled "Search in."
• When you find the name you want, click on it once to highlight it, and click the 'to:', 'cc:' or 'bcc:' button to move the name into the respective field. If you need to remove a name from one of the fields, highlight the name, then click on the "Remove" button.
• When you have all of the addresses in the proper fields, click the "OK" button. The window will close, and you'll find your new memo has all the addresses entered.
• Click in the body of the message, and begin typing simple text into your message.

 

Attaching a File to Your Message

You can attach files to an e-mail message from your computer or a disk in your computer.

Click the "Attachments" button and click the "folder icon" to open a new window which will allow you to find the file you wish to attach on your computer or floppy disk. Click on the file once to highlight it, then click "Open." The file will be attached to your e-mail when you send it. Please note: Documents including file attachments larger than 10MB will not route through the Email system.

 

Using Spell Check

You can check the spelling of your document before sending. Click the language button and select a dictionary,

then click the Spell check button to begin the process.

• When you're ready to send your e-mail, click on the one of the following buttons:

• The "Send" button will send your message, but a copy will not be saved in your e-mail account.
• The "Send and Save" button will send your message and place a copy of it in your "Sent" folder.
• If you have begun work on an e-mail, but are not ready to send it, click on the "Save as Draft" button. Your message will not be sent, but instead stored in the "Draft" folder on the left hand side of the Inbox view.

 

Creating a New Contact

Your Webmail account has a built-in Personal Address book which you can use to store email addresses, phone numbers and other information.

• To create a contact, click "New", select Contact and a blank Contact Information window will open. Fill in the information for your entry and click the "Save and Close" button.
• Contacts can also be created directly from an email message by opening the Message, clicking Tools and selecting "Add Sender to Contacts". A new Contact window will open with the Name and email address fields already populated. Fill in any additional fields and click the "Save and Close" button.
  

 

Using Folders

Instead of leaving all of your messages in your Inbox, you can move them to folders that you create. To create a new folder, click the "New" button and select Folder from the list. Type a Folder name and select a location where you want the folder to be created. Click OK and the Folder will appear in the left side of the Inbox view under Folders. To rename an existing Folder, simply right-click the Folder and select "Rename Folder".

 

Using Groups

When users put contacts in their own address books, they can then create groups or "mailing lists" within them so that e-mails can be sent to multiple persons.

Sending a message to a large group when the content may not be of interest to the majority of recipients will be perceived negatively. It is called "spam." Seminar announcements, want ads, etc., should be posted in “SGU Post,” rather than sent as an e-mail to a large group.

If it is necessary to send a messages to a group, we strongly advise to place the group in the “BCC” (or Blind Carbon Copy) field. This will avoid having recipients receive messages with extremely long address headers.

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