Last updated on September 2nd, 2021


SGU students in the Charter Foundation program are not permitted to drop or add courses. The one term program includes a student academic load of 17 credit hours.

Charter Foundation students are expected to maintain a full-time schedule for the term. The program’s curriculum is specifically designed to prepare students for entry into the School of Medicine. As a consequence, students must attempt this curriculum as prescribed. Upon completion of the Program, all students are required to submit an Explanation of Academic Performance (EAP) Report to the Director, Pre-Clinical Sciences Program.

There is no Leave of Absence granted from the Charter Foundation Program. If a student must leave, for whatever reason, he or she will  have the option to withdraw. In this case, the university will refund the student’s tuition.

In the event of a serious health related or personal issue that impacted a student’s ability to study and focus on his/her curriculum, the Director, Pre-Clinical Sciences Program, in conjunction with the Dean of Students, may request that the student be readmitted.



All students must take this examination at the conclusion of the one-term program.

The PCSCE exam is designed to measure students’ requisite understanding of basic science disciplines. Questions are drawn from the content covered during the term. The procedures are distributed to students prior to the PCSCE administrations and made available on the Learning Management System (Sakai). The PCSCE does not count towards any course grade. This exam is one of four prerequisites for promotion into Basic Sciences. The completion exam policy applies to these examinations.

Apart from required completion examinations and regular administrations of the PCSCE, students must request authorization from the Director of Pre-Clinical Sciences at least three weeks in advance regarding any special sitting of the examination.

Students must complete all course examinations in order to meet course requirements and earn a final course grade. If a student completes only part of an examination (e.g., Part 1 but not Part 2 of a two-part examination), then the completed part of the examination is invalidated, no score exists, and the examination as a whole is considered missed.

Students are expected to take all regular and Completion examinations as scheduled (see master School of Medicine schedule published on the OUR site 

All students are expected to adhere to the Code of Conduct with respect to all University-administered examinations. Examination policies apply to all Examinations (See Appendix Electronic Examination Procedures  here)



Any exam irregularities that negatively impact a student’s ability to complete the exam must be reported immediately within the examination venue to the Chief Proctor or email for online exam support. For issues that cannot be resolved in the venue, students should immediately request that an Irregularity Report be completed by the Chief Proctor in the venue at that time of the occurrence. Students should email the Course Director immediately after the exam to alert the Course Director of the Irregularity Report that was filed in the venue. Irregularity Reports will not be considered after the examination is completed and the student has left the venue or if the outlined process is not followed.

After grades are published by the Course Director no changes will be made based on Irregularity Reports that are filed inappropriately or late, therefore students should ensure that all irregularities are dealt with appropriately in venue and that the Course Director is alerted to the presence of a filed Irregularity Report immediately after the examination. In this circumstance, the affected grade is sequestered until the irregularity is investigated.

Once the Irregularity Report is filed by the OIA and it is agreed by the Course Director in consultation with the Dean of Basic Sciences Office that it may have affected student performance, the affected grade will remain sequestered. A student may be offered a Completion examination after investigation of the events. The Completion exam, if offered, is scheduled at the end of term at the regularly scheduled date of the Completion exams for the course affected.

In exceptional circumstances it may be necessary to delay the start time of an exam or postpone the examination. Students are advised to not make travel arrangements for immediately after an examination to cover this eventuality.


Students who receive an approved Incomplete (“I”) for an exam must take a Completion Examination as scheduled. Failure to sit scheduled examinations results in an exam grade of zero (“0”). Students who take a medical excuse for a final examination must sit the completion examination.


All matriculated students are expected to attend all assigned academic activities for each registered course. If, due to extreme extenuating circumstances, students are unable to be present for an examination, the Charter Foundation Program students must follow the same procedures as found in the Preclinical Sciences (see Examination Policy), and approval must be obtained from the Director, Pre-Clinical Sciences Program.

The University faculty recognize that exams are an integral part of training in the MD Program and expect all students to comply with all examination policies and attend all exams on their scheduled dates. It is expected that exams will only be missed in exceptional circumstances where illness, catastrophic or other pre-validated reasons preclude a student’s adherence to the exam schedule. An examination is defined as a Quiz, Unified, Midterm or Final.

Students who fail to appear for an examination without a valid reason for doing so will receive a grade of zero (“0”) for the examination. Students who miss an examination due to catastrophic event may be allowed to sit a re-scheduled examination within the term if the course director is notified of the excuse by the Director of Pre-Clinical Sciences.


In very limited circumstances, an excused absence from examinations may be granted to students. If the absence is excused, then the student receives an “I” for the exam grade and is required to take the Completion Examination at its next scheduled time, as outlined in the master schedule.


A student may request a Medical Excuse (ME) for an exam. A student may request only one medical excuse per 12-month period. A student must fill out the ME form on the University Portal website and submit it before the time of the first scheduled examination to be missed. This student is excused from all examinations falling within seven (7) days of the ME submission. If a student recovers during the examination period, he/she may attend any remaining examinations still scheduled.

Once a student has started an exam, a score will be submitted and contribute to a student’s grade, irrespective of how much of the exam has been completed. In the case of any exam with multiple sections or parts, any student who fails to sit for any section of the exam will receive a 0 for each section that remains incomplete. Students may not request an ME once they have started an exam. Therefore, students are strongly discouraged from taking an exam if they are unwell.

However, if a student attempts to invoke the ME form more than once in a 12-month period, he/she is denied the ME and must sit for the examination(s). If the student does not sit for the examination(s), then, the student receives a “0” grade for the examination, and the University may place the student on a mandatory IME Medical Leave of Absence since the student has medical issues that are preventing the normal progression through medical school. If a student makes a second ME request within 12 months, the student receives a written notice about the consequences of not sitting the examination(s).


Excused absences from examinations for non-medical reasons generally fall into three domains:

  1. Religious Observances: A student who wishes to observe a religious holiday may receive an excused absence if appropriate protocol is followed for seeking the excused absence. Specifically, the student must inform the Dean of Students (DOS) office of the dates of the religious holidays within the first month of each academic term in order for these absences to be approved. Any dates of travel associated with the religious observance beyond the actual holiday are NOT covered by excused absences.
  2. Scholarly/Administrative Activities: Activities that enhance a student’s scholarly achievement and/ or contribute toward the administrative activities of SGU’s School of Medicine may be eligible for an excused absence. Examples may include presenting at a national conference or attending required meetings with officials of SGU.
  3. Catastrophic Events: Unforeseen and extraordinary events (e.g., funerals, prolonged hospitalization) may be considered an excused absence.