Last updated on September 2nd, 2021

General Description of Academic Progress

The School of Medicine faculty has specified the following standards that all Pre-Clinical Program students are expected to meet in order to participate in the Preclinical Program. The School reserves the right to issue a warning, place on monitored academic status (MAS), suspend, or dismiss a student whose conduct or performance renders the student unable to meet the required standards.

The appropriate Committee for Satisfactory Academic Progress and Professional Standards (PCAPPS) determines such actions. While on nonacademic probation, students’ performance must improve in accordance with the specific written instructions given to students by PCAPPS, or they risk a recommendation of dismissal by the PCAPPS.

ACADEMIC STANDARDS

There are professional behavioral, quantitative and qualitative standards for academic progress, promotion, and retention. The quantitative standards relate to the progression of students through the academic program in a timely fashion. The qualitative standards relate to the ability of students to have a satisfactory grade point average at the end of each term.

The Director of the Pre-Clinical Program on behalf of the SOM Basic Sciences Office (through the Academic Progress Review Committee (APRC)) reviews the progress of all students after midterms, at the end of each academic term, and at the end of each academic year. Based on its review of student progress, the Director of the Pre-Clinical Program advises and/or makes decisions on the academic status of students, including the promotion and retention of students, according to the following standards.

QUANTITATIVE STANDARDS

The Pre-Clinical Program is designed as three academic years or a six-semester program that leads to entrance into term 1 of the four-year Basic Sciences Doctor of Medicine Program. The Pre-Clinical Program is designed to be continuous with minimal time off. Each term serves as a building block for subsequent terms.

QUANTITATIVE DEFICIENCY

Students who are not progressing in the Pre-Clinical Program according to the quantitative standards receive a warning when it is apparent that they cannot complete within the allocated time frame. Students may petition through the Pre-Clinical Program Director for an extension if medical problems, family obligations, or other significant factors make it impossible to complete the program within the required time frame.

QUALITATIVE STANDARDS

Students must pass all required core coursework and must achieve the minimum GPA, or WMPG in the 5 year-MD program.

SATISFACTORY ACADEMIC PROGRESS

GRADES

Students are expected to satisfy specific academic standards in order to progress in their respective programs.

Satisfactory academic progress relates to the ability of students to achieve standards as measured by course grades. These standards require students to achieve an overall GPA of 3.20 with no D or F grade. All grades earned in the program will appear on the student transcript.

The performance of students who do not achieve minimum standards will be reviewed by the Academic Progress Review Committee (APRC) during and at the end of the academic term. Those students whose performance goes beyond these minimum standards are formally acknowledged by the Dean.

ACADEMIC PERFORMANCE STANDARDS

Program Science WMPG Cumulative GPA Other
Pre-Clinical Sciences – Years 1 & 2 n/a Cumulative GPA: 3.20

No D or F grades

Pre-Clinical Sciences – Year 3 80% Science GPA: 2.75
Cumulative GPA: 3.20
EMP – Years 1 & 2 n/a Cumulative GPA: 3.20
EMP – Year 3 80% Science GPA: 2.75
Cumulative GPA: 3.20
Post-Baccalaureate 80% Science GPA: 2.75

Cumulative GPA: 3.20

At the end of each academic term, the APRC will review students’ academic performance and identify any students who are not meeting academic progress standards. The APRC will make recommendations to the SOM Basic Sciences Office, for a student’s progression, promotion, or dismissal.

D AND F GRADES

A failing grade (“F”) is defined as a final course grade of less than the minimum grade established for each term.

A “D” grade is defined in the Grading table in this section of the manual. If this is the student’s first attempt at a course, they may be recommended to continue on Monitored Academic Status (MAS) or recommended for dismissal.

 Monitored Academic Status (MAS):

Students may be allowed to continue in their program, despite failing to meet academic progress and performance standards, if the following conditions are met:

o No previous D or F grade in any course in a prior term, in a course less than 2 credits.

o No previous recommendation for dismissal.

o No timeline delays that may prevent students from completing their programs within the maximum allowable timeframe.

Students who are allowed to continue in their program will be given an opportunity to repeat courses with F or D grades and will be placed on MAS for the subsequent term.

o Additional stipulations relating to promotions criteria that must be met will be applied (e.g., specific WMPG requirements, repeating and passing comprehensive examinations, etc.).

The student will be permitted to register for the course a second time and to earn a second grade for the course. The new grade and credits earned will be calculated into the WMPG/cumulative GPA. The grade earned on the second attempt does not replace the grade earned on the first attempt. Both grades will appear on the student’s transcript.

o Students who repeat a course will receive whatever grade is earned. Only the higher grade is used to compute the cumulative GPA; however, all grades for a course appear on the transcript.

Students who fail to meet the minimum requirement for a comprehensive exam may be given the opportunity to repeat and pass the examination within a stipulated timeframe. If the student fails the comprehensive exam on the second attempt, the student may be allowed to repeat the term (as per stipulations listed above) or will be recommended for dismissal.

It may be necessary for the student to repeat one or more courses to maintain a minimal 15 credits and maximum 20 credits workload.

RECOMMENDATION FOR DISMISSAL

Students will be recommended for dismissal by the Dean of Basic Sciences Office from the Pre-Clinical, and English for Medicine Pathway (EMP) if any one of the following applies:

a. Previous F or D grade in a course.

b. Failure to meet PCAPPS stipulations after the PCAPPS retains a student following an appeal of a recommendation for dismissal.

c. Failure to accept the terms of the APRC letter by the deadline specified.

d. Failure to pass the Pre-Clinical Sciences Comprehensive Exam (PCSCE)/Post Baccalaureate Science Comprehensive Exam (PBSCE) after a second attempt.

e. Failure to complete the program within the maximum allowable timeframe (where applicable).

f. Failure to meet specified standards in terms of science and/or cumulative GPA and/or WMPG.

g. Failure to meet criteria for promotion into MD program.

h. All students who are recommended for dismissal can then appeal to the CAPPS, as per the section on REVIEW, DISMISSAL AND APPEAL PROCESS.

i. Students who are dismissed from the Preclinical Program can appeal to continue in the School of Arts and Sciences in a different degree program.

MONITORED ACADEMIC STATUS (MAS)

If students are not making satisfactory academic progress, they may be placed on Monitored Academic Status. MAS is an internal marker placed in students’ progress files by the APRC.

It allows students who do not meet the academic performance standards to continue in their program, for one semester with a prescribed program of courses. Students may continue MAS for an additional semester if the APRC sees significant improvement. While on MAS, students are reviewed by the APRC each semester. Mandatory academic advising may also be required as stipulated by the APRC.

Students on MAS must achieve the minimum GPA standards for their year and term (as previously described [insert reference to page with relevant table] within two semesters to avoid an automatic recommendation for dismissal. Students in the last term of their program will be given one additional term in which to meet the requirements.

PERIOD OF ACADEMIC FOCUS (PAF)

Students who have been retained following a successful appeal to the PCAPPS will be placed on a PAF. The PAF is an internal marker placed in students’ progress files by the APRC.

It allows students who were recommended for dismissal to continue in their program, for one semester with stipulations set out by the CAPPS. Students may continue PAF for an additional semester if the APRC sees significant improvement. While on a PAF, students are reviewed by the APRC each semester. Mandatory academic advising may also be required as stipulated by the PCAPPS.

Students on PAF must achieve the minimum GPA standards for their year and term (as previously described [insert reference to page with relevant table] to avoid an automatic recommendation for dismissal.