Last updated on December 2nd, 2021

Academic Progress for MD Program

In addition to meeting academic performance standards for progress, students must  progress through the MD program within the established timeline. Disruptions to a student’s program, whether as a result of personal or academic setbacks (e.g., repeated courses, LOAs), may prevent the student from maintaining timeline requirements.

Although timeline extensions may be permitted (e.g., CR, LOA), the Academic Progress Review Committee () will consider these extensions when making recommendations for the retention or dismissal of students. Students who have timeline delays or interruptions will be placed on a Monitored Academic Status (MAS) for the remainder of the MD program.

At the end of each academic term (Terms 1-5), the APRC will review students’ academic performance and identify any students who are not meeting academic performance standards. The APRC also reviews the academic and timeline progress of those students who have completed all Basic Sciences requirements but have not yet started clinical clerkships. The APRC will make recommendations to the Senior Associate Dean, Basic Sciences for a student’s progression, promotion or dismissal. Students who fail to meet standards may be allowed to continue in the program on a Monitored Academic Status (MAS) if they have had no previous failure to meet standards and no timeline delays. Students with previous failures to meet standards and/or timeline delays may be granted an additional term or recommended for dismissal in the following situations:

Failing Grades

A failing grade (“F”) is defined as a final course grade of less than the minimum passing grade established for each term. If this is the student’s first attempt at a course, there are two possible consequences of a failing grade: continue on MAS with conditions or recommendation for dismissal

Course of < 4 credits

a. Continue on Monitored Academic Status (MAS)

Students who fail a course of 4 credits or less will be required to pass a make-up examination in order to fulfill course requirements as long as there is time permitting in their timeline (3 years maximum allowed for Basic Sciences with an additional 6 months to start clinicals for those who have taken the maximum 3 years).  There is no requirement to repeat the course, however, the make-up examination must be passed in accordance with timeline standards published in the student manual.

* in the event that a student has also failed a course >4 credits during the same term and is offered an opportunity to repeat the term, the student will take the make-up exam for the failed course of <4 credits once the repeated term is completed.

b. Recommendation for Dismissal

Students must start clinical studies within 3.5 years of matriculation; therefore, if the student has reached the maximum 3 year basic sciences timeline and has not successfully passed the make-up exam for the failed course in the subsequent 6 months, the student will be recommended for dismissal with an opportunity to appeal to the CAPPS.

Course of > 4 credits

a.  Continue on Monitored Academic Status (MAS)

Students will be allowed to continue in the MD program, despite failing to meet satisfactory academic performance, if the following conditions are met:

  • No previous F grade in any course in the program.
  • No more than one of the following:
    • Credit Remediation option (CR) or
    • Leave of Absence (LOA)

The student will be given an opportunity to repeat the failed course in the ITI delivery format and will be placed on MAS.

The student will be permitted to register for the course a second time and to earn a second grade for the course. The grade and credits earned on both the first and the second attempt at a course will be calculated into the cumulative Weighted Mean Percentage Grade (WMPG). The grade earned on the second attempt does not replace the grade earned on the first attempt.

b.  Recommended for Dismissal

Students will be recommended for dismissal if any one of the following applies to them:

  • Two of the following timeline delays in any combination:
    • prior Credit Remediation option (CR)
    • prior Leave of Absence (LOA)
  • One of the following:
    • Previous CR in the failed course
    • Previous F grade in any course > 4 credits
  • The student has exceeded or will exceed the 6 year maximum allowable timeline for completing the MD Program.

All students who are recommended for dismissal have the opportunity to appeal to the CAPPS, as per the section on REVIEW, DISMISSAL AND APPEAL PROCESS. Students preparing their appeal and related documentation should note that this is the only opportunity to appeal the recommendation for dismissal. Therefore, any student recommended for dismissal is required to meet with the Dean of Students for guidance on the appeal process.

RECOGNITION OF ACHIEVEMENT

During its end of term review, the APRC also identifies those students who have a high cumulative Weighted Mean Percentage Grade (WMPG) and should be recognized for their achievement as follows:

  • Cumulative WMPG ≥ 95%: Students are placed on the Chancellor’s List and promoted to the next term.
  • Cumulative WMPG ≥ 90% – 94.99%: Students are placed on the Dean’s List and promoted to the next term.

All students who are placed on the Chancellor’s List and/or Dean’s List are sent recognition letters by the Senior Associate Dean of Basic Sciences Office during the first two weeks of the following term.