Last updated on September 12th, 2021

Academic probation is an internal marker placed in students’ progress files by CAPPS. It allows students who do not meet the satisfactory progress guidelines to be enrolled according to a schedule of courses determined by the CAPPS.

Students on academic probation must meet the minimum standard of expectations set for successful clearance of probation or risk dismissal. The minimum standard includes a cumulative GPA of 2.00 or better, resolution of failing (“F”) grades and all “D” grades, which were mandated to be remedied, and progress at a satisfactory rate through the program. Students can be placed on academic probation at the discretion of CAPPS.

REQUIREMENTS DURING ACADEMIC PROBATION:

Students who are placed on academic probation with mandatory repetition of coursework have to repeat all courses in which a grade of “F”, “D” or “D+” were obtained.

United States’ Federal loans recipients must maintain a minimum credit load of six credit hours to maintain eligibility.

When applicable, the CAPPS has the option to recommend the addition of a course from the next term or repeat a previously passed course to strengthen the student’s academic record. After repeating a course, only the newly achieved grade will contribute to the cumulative GPA calculations.

CLEARANCE OF ACADEMIC PROBATION

Academic probation will be for one term when students are taking a full course load or for two terms when students are taking a reduced course load or as determined by CAPPS.

Academic probation will be cleared if students:

  1. Achieve a cumulative grade point average (GPA) of 2.00 or above in each term that they spend on academic probation.
  2. Do not receive any unsatisfactory grades (“D+”, “D”, “F”) during their academic probation.
  3. Fulfill all other requirements mandated by the CAPPS. These requirements, as outlined in the CAPPS letter, include mandatory attendance of all lectures, laboratories, and DES sessions as well as scheduled meetings with the SVM Associate Dean of Students, their faculty advisor, and DES learning strategists.

ACADEMIC APPEALS PROCESS

There is no appeal from placement on academic probation.

The procedure to appeal the decisions of CAPPS is outlined below.

  1. When CAPPS recommends a student for dismissal, the SVM Associate Dean of Students,  will communicate the recommendation of dismissal to the student by letter, delivered to the student’s official SGU e-mail address, within 24 hours after the CAPPS meeting. The email will describe the reason for the recommendation, detail the student’s options to appeal or to with draw, and specify the time frame in which to do this.
  2. The student has the option to withdraw from the School of Veterinary Medicine within seven (7) calendar days of the date of the letter of the recommendation for dismissal, or to appeal the decision, which must be received by the date and time designated in the CAPPS letter recommending the  dismissal.
  3. The appeal form must be submitted electronically to the SVM Associate Dean of Students. The student is not required to appear or be present before the SVM Academic Appeals Panel.
  4. The appeal form must be completed and submitted, along with official documentation in support of extenuating circumstances described in the appeal by the stipulated deadline. The student should explain any extraordinary circumstances which were beyond the student’s control and which caused or contributed to his/her poor performance. The form should be accompanied by a remediation plan. The submission will be automatically directed to the DOS office. Once the time frame to submit the appeal has ended, a comprehensive report providing all appeal information for each student will be generated by the DOS office in preparation for review by SVM Academic Appeals Panel (SVMAAP). Should student fail to submit his/her appeal by the stipulated deadline, there is no guarantee that the appeal will be reviewed.

    While preparing their appeals and considering what supporting documents to include, students should bear in mind that there is only one (1) opportunity to appeal a recommendation for dismissal. Extensions to the appeal deadline will not be granted, nor will additional appeals.

  5. For a Spring term, the SVMAAP will meet within ten (10) days after the CAPPS meeting and, for a Fall term, the SVMAAP will meet in the first week of January, before classes begin. After reviewing the case, the SVMAAP will communicate its recommendation to the Dean of the School of Veterinary Medicine.
  6. If the student’s appeal is successful, the SVMAAP will determine the conditions a student must meet to progress in the DVM program.  A letter will be issued to the student by the Dean of the SVM detailing the conditions as specified by the SVMAAP. The student must respond to this communication within (7) calendar days to indicate his or her acceptance of the conditions. A student who does not accept the SVMAAP conditions has the option to withdraw from the DVM program within a specified timeframe. If a student does not accept the SVMAAP conditions and does not withdraw within the specified timeframe, the student will be dismissed.
  7. If a student’s appeal is unsuccessful, the letter to the student with a rejected appeal will provide the student with the option to withdraw from the DVM program within a specified  timeframe, the Dean of the SVM will issue a Letter of Dismissal, and this will be noted on student’s transcripts. Students will be informed within 48 hours via email.
  8. If neither of these options (withdraw or appeal) is chosen, the Dean of the School of Veterinary Medicine will dismiss the student and transmit that decision in writing to the student, with a copy to the Dean of Students and the Office of the University Registrar. The SVM has no further mechanism for appeal.
  9. During this time the student cannot register for any academic activities.
  10. Students who choose to withdraw will have their status changed to “Withdrawn” by the Office of the University Registrar.