Last updated on October 4th, 2021

All matriculated students are expected to attend all assigned academic activities for all courses currently registered.

SGU-SVM ABSENCE REPORTING PROCEDURES

Medical excuses will be based on self-reporting by students. Students who feel they are too sick to take an examination or attend a required educational activity must fill out the on the University Portal

 This form will be sent automatically to the Course Director(s), University Health Services, Dean of Students Office, and Dean of the School of Veterinary Medicine.

The Medical Excuse Form states that the student does not feel well enough that day to take an examination or participate in another required educational activity.

Students are only allowed two such excuses in an academic year. The third excuse results in the case being reviewed by the Dean of Students (DOS), the SVM Dean’s Council, and the Director of the University Health Services (UHS), which may result in a Mandatory Medical Leave of Absence (MMLOA). Refer to the policies on Completion Examinations in this manual located further below in this section.

Students may request a medical excuse request for three consecutive days. If illness persists for more than three days, students are not advised to fill out a second Medical Excuse Form. Students are directed to visit University Health Services.

SGU-SVM POLICY ON AN EXCUSED ABSENCE (EA) FOR STUDENTS

The policy on the conditions under which an approval for an Excused Absence (EA) with allowance for taking a completion quiz/examination/lab, if missed during the EA is granted, is as follows:

A valid excuse for approval of an EA constitutes a medical excuse or a non-medical excuse (family emergency , health, funeral, attending a conference, religious observance, or other extenuating circumstances).

MEDICAL EXCUSE

Only two (2) medical excuses (without a Physician’s certificate) per year are allowed.

NON-MEDICAL EXCUSE

1. Only one (1) non-medical excuse per year is allowed (with the exception of an SVM-related activity, e.g., SCAVMA, other recognized national/international representation).

2. For attending a conference, you must show evidence of active participation (e.g., in the form of an oral or poster presentation). The conference/meeting must be that of an approved SGU Student Organization/Club and approved for funding.

3. For conference travel, you must be in good academic standing and have a cumulative GPA ≥ 3.0 to be eligible for approval.

4. The maximum allowable period of your absence is 3 days (i.e., wedding, funeral, medical) or the necessary days for a conference.

5. You must plan your travel such that you will minimize the number of required sessions that you will miss.

6. You must provide the exact dates of travel.

7. You must indicate how much academic activity you would be missing.

8. Upon your return, you must submit documentation of the event (invitation, program, etc.) to the SVM Associate Dean of Students.

9. The completion quiz/examination can be in various forms (written, oral, demonstration of mastery) upon the discretion of the Course Director, but will be comparable in format, length, and appropriate course content as the quiz/examination that was deferred.

10. Please do take note that students are expected to attend all classes and clinical rotations for which they have registered. Scheduling of examinations is at the discretion of the University. University policy dictates that an examination cannot be given prior to the scheduled date.

11. Students who fail to appear for an examination without a valid reason will receive a score of “0” points for the examination.

12. Student’s absence may adversely affect their academic status as specified in the grading policy.

13. As a student in a professional degree program, it is expected that you are committed to putting forth every effort to excel academically, and to also upholding the standards of professionalism, which include attendance and participation.

14. The Approval of the EA will be subject to fulfillment of the conditions outlined above and thus be eligible for a completion quiz/examination.

EXAMINATION POLICIES

Students who fail to appear or to complete a scheduled assessment (quiz, examination, assignment) within the time period allocated for this assessment, without a valid excuse (submitted before the deadline), will receive a score of zero (“0”) points for the assessment. Excuses are vetted as valid or not by the SVM Associate Dean of Students.

Scheduling of examinations (regular, re-sit, completion, comprehensive, or exemption) is at the discretion of the University.

For further information on the SVM Examination Policy please click here to view the policy.

COURSE EXAMINATIONS

All courses will utilize some evaluative measure to determine students’ competency in or comprehension of the subject. This will be stated in the course syllabus.

OTHER EXAMINATIONS

In addition to the regularly scheduled examinations for each course, there are three other types of examinations:

A. Re-Sit Examination: Under certain circumstances (See Qualitative Deficiencies), students will be required to remedy “D+”, “D”, and “F” grades by taking a mandatory comprehensive re-sit examination during the week prior to the beginning of classes in the following term, as scheduled by the school.

1.It is the responsibility of the student to make appropriate and timely travel arrangements to return to Grenada to take the re-sit examination during the week prior to the beginning of classes in the following term as scheduled by the school.

2. Upon obtaining a grade of “C” or better on the re-sit exam, the maximum course grade earned is a “C”.

3. At mid-term, students who are at risk of getting an unsatisfactory grade (“D+”, “D”, “F”) in the course will be advised by the CAPPS to prepare for remediation.

4. Students will be expected to appear for the re-sit examination. Failure to appear without an accepted excuse constitutes an automatic mandatory repeat of the course and sanctions related to unprofessional behavior.

5. Term 6 students will have the option to take a re-sit examination in Grenada or at an approved testing center. The student will be expected to appear for the exam within 3 weeks after the last final exam. Failure to do so will delay enrollment in the 4th year clinical program.

B. Completion Examination: Students who receive an approved grade of Incomplete (“I”) for missing a quiz or an examination (Mid-Term or Final) in a course (See “I” Grade) must take a Completion Examination within seven (7) days of the deferment.

Term 6 students will have the option to take a completion examination in Grenada or at an approved testing center within seven (7) calendar days of the deferment. Failure to do so will delay enrollment in the 4th year clinical program.

1. Students will not be able to defer an examination for misreading the examination schedule, accommodating travel plans, or any other reason not considered a serious mitigating circumstances.

2. The format and content of the Completion examinations will be defined by the Course Director, and will be comparable in format, length and appropriate course content as the examination that was deferred.

C. Exemption Examination: Students who transfer into the School of Veterinary Medicine or who seek to obtain credit for a course passed with a minimum “B” grade at an approved school may be required to take an exemption examination. Students must obtain approval from the Course Director, Department Chair, and Dean of the School of Veterinary Medicine before taking this examination. The format and content of the examination will be specified by the Course Director. A notation of “E” will appear on the transcript indicating exemption from that course.

It must be stressed that students with an “E” on their transcript may encounter some difficulty in the future when applying for licensure in some states in the United States or in other countries.