Last updated on September 27th, 2021

Permission to Take a Leave of Absence

Students* who must interrupt their studies for part of a term or longer, must request a Leave of Absence (LOA) through the Leave of Absence electronic .

This application is maintained and reviewed by the Office of the University Registrar and can be accessed on the University portal.

Before submitting an LOA, students are strongly encouraged to reach out to the office of the Dean of Students and their Academic Advisor for guidance. Upon submission of this electronic form, the student will receive a confirmation email and an approval decision.  It is the responsibility of the student to ensure he/she receives written approval prior to leaving the University.

The start date of the LOA will be the date the student submitted the electronic form or the last date of the documented attendance in an academically related activity (e.g., a course or a clinical rotation).

Please note that due to schedule and curriculum changes, an LOA may cause difficulties upon re-entering an academic program. Degree candidates are still required to complete their programs within the number of years specified by their degree program. Student utilizing US Title IV funding should also refer to the Federal Aid and LOA section that follows.

*This does not apply to SAS Non-Degree Programs, these students should not apply for an LOA.

Leave of Absence for School of Medicine (Term 1-5)

Leave of Absence – School of Medicine

  1. Students can apply for an LOA prior to the start of a term or after a term has started. Students intending to take an LOA once a term has started can do so at any time up through 4PM AST on the day prior to the course’s scheduled final examination (not including completion examinations). Students can apply by clicking here. The last date for each term (final examination) is published on the Office of the University Registrar webpage on the SGU Portal. If a student submits an LOA request on the last day of the term (date of scheduled final exam), the LOA will not be approved.
  2. Any student who misses the final examination and/or any scheduled completion exam and has not requested and been approved for an LOA, will receive a grade of ‘0’ on the missing examination(s) and the final course grade will be an F.

Leave of Absence for School of Veterinary Medicine (Terms 1-6)

Leave of Absence – School of Veterinary Medicine

  1. Students can apply for an LOA prior to the start of a term or after a term has started. Students intending to take an LOA once a term has started can do so at any time up through the day prior to final examinations week. Students can apply by clicking here. The final examination period is published on the Office of the University Registrar webpage on the SGU Portal.
  2. Any student who misses the final examination and/or any scheduled re-sit/completion examination and has not requested and been approved for an LOA, will receive a grade of ‘0’ on the missing examination(s) and the final course grade will be an F.

Extensions of Leave of Absences:

Any extension to a leave of absence must also be submitted through this electronic application. If a student has had a prior LOA during his/her course of study, needs an extension, or the student has already repeated coursework, approval may be needed from the student’s Academic Dean.