Last updated on September 23rd, 2021

Registration Policies & Procedures

ACCEPTANCE

The Committee on Admission grants students’ acceptance into the University upon the presumption that all statements made by applicants during the admission process, whether oral, written, or in submission of academic documentation, are true and accurate. If it is subsequently discovered that false, misleading, or inaccurate information was submitted, the University may nullify a candidate’s acceptance; if a student is registered, dismiss the student; or, if a degree has been conferred, rescind the degree.

Please be advised that each entering student to St. George’s University has a continuing obligation and responsibility to inform the University of any adverse changes to the information submitted in their application until graduation.

PRE-REGISTRATION PROCEDURES

Students in professional programs will be automatically pre-registered for their required courses. Students enrolled in undergraduate or graduate programs are required to meet with their faculty advisors during the designated pre-registration period. Scheduled appointments are recommended.

After consultation with an Faculty Advisor, the advisor will submit students’ official pre-registration forms. Students will be able to view and print their registration status and course schedule from their Student Self-Service account.

These procedures will be available prior to the pre-registration period.

CHECK-IN PROCEDURES

All students must complete registration for all coursework to be attempted within the upcoming academic period during the official check-in period. Students must have academic, financial and health insurance clearance in order to be checked-in for the term.

The check-in  period typically begins on or before the first day of a programs scheduled classes for the term, and also includes a late check-in period. Registration and check-in procedures will be distributed immediately before the start of classes. The dates and times of check-in will be posted on campus and published on the OUR section of the University Portal.

Students can  view in their Student Self-Service account, if there are holds on their account which prevent check-in completion.

During the designated check-in period, students will receive an updated overlay for their SGU identification cards (Fall semester) and a validation sticker to be added to  their SGU identification card (Spring and Summer semesters), once  they complete the check-in process.

Students will not be able to successfully check-in and receive their overlay or validation sticker until they have formally completed the registration/check-in requirements.

No services, including on-campus housing, study-group help, or participation in academic activities will be offered to non-checked in  students.

Students will be administratively withdrawn (effective as of the eighth day of the term), if one or more of the below apply:

  • fail to complete the check-in process by the end of the seventh day of a new term, (as outlined in the late check-in period)
  • have not applied/received approval for an official Leave of Absence (LOA)
  • have not officially Withdrawn from the University

LATE REGISTRATION

All students, except for clinical students in the Schools of Medicine and Veterinary Medicine, are required to register on or before the first day of classes as scheduled by the Office of the Registrar University Registrar (OUR). The late registration period ends at 5:00 pm on the seventh day following the date of the end of the registration period (for example, if registration ends on a Monday, the late registration period will end at 5:00 pm on the following Monday). Fees are charged for each day late. No students may register beyond this time.

Students should note that if they register and begin classes late, they will miss important academic concepts and their grades may suffer. Late registration will not be considered an excuse for poor academic performance.

CHANGE IN REGISTRATION

To alter registration, students must submit the appropriate forms to the Office of the University Registrar within the time period allotted for the particular School or Program.

ID CARD REQUIREMENTS

Students are required to have their ID cards on their person and visible at all times while they are on campus.

  • The ID cards must be clearly displayed for easy reading and presented for examination whenever requested by University security or administrative personnel without argument.
  • Any student who does not present his or her ID card upon the request of University security or administrative personnel may be subject to disciplinary action and / or directed to leave University property, until he or she is able to produce and display his or her ID card, and may be escorted off of the premises.
  • Repeated failures to produce ID and/or arguing with the individual directing that such ID be produced  will  result  in  further action from the administration, which may include disciplinary action.

Any student who refuses to comply with the directives of University security personnel or administration to visibly wear his or her ID card and/or the directives of such individuals to display his or her ID card as required may be considered insubordinate and subject to removal from campus pursuant to this Policy and may also be subject to disciplinary action.

MD/DVM CLINICAL REGISTRATION

MD: There is no formal registration period during clinical rotations in the Doctor of Medicine Program. The Office of Clinical Studies schedules clinical rotations for the School of Medicine. Clinical students in the Doctor of  Medicine  Program  are  required  to  be  present on the day and time indicated for the assigned rotation.

DVM: The final year of clinical training of the Doctor of Veterinary Medicine Program takes place on the campus of one of our affiliated Universities. The final year of the program is scheduled through the School of Veterinary Medicine. Students must appear at the assigned educational institution as advised and follow the course registration procedures of that particular institution. Registration is communicated immediately to the Office of the University Registrar. Students are simultaneously registered at St. George’s University while registered at the affiliated University.

FINANCIAL OBLIGATIONS

All students are responsible for settling any financial obligations to the University before registering for a new term. Financial clearance from the is required for  check-in.

BILLING

Students will be billed approximately one month before the applicable due date. In the event that students do not receive a timely tuition bill, it is their responsibility to contact the to ensure that the tuition bill is paid before the due date.  All students are responsible for payment of tuition and fees by the due date, which is approximately one month before the start of each term or academic year depending on the program. Payments must be postmarked by the due date indicated on the tuition invoice or statement of account. Tuition and fees are published in the University catalogues and are subject to change.

LATE PAYMENT PENALTIES

Late payment penalties are assigned from the designated due date at a rate of 18% per annum on any unpaid balance. Students are not considered to be students in good standing if they have any unpaid balances. Students will not receive any University services or records until their good standing status is restored. These include transcripts, diplomas, bona fide student letters, and letters of recommendation.