STUDENTS

Students must fill out and submit their graduation ceremony registration form in order to be eligible for tickets.

Each candidate will receive two (2) tickets. Graduates will not require a ticket for entry. Children and hooders will require a ticket. Due to space limitation at our venue extra tickets are limited and extra ticket requests will be accepted on a lottery basis. Extra ticket requests can be made using the ticket order form. All tickets are general admission.

There is no charge for tickets to commencement; University policy prohibits the selling of commencement tickets for money or commercial value, and violations will result in serious consequences.

SGU FACULTY AND STAFF

If you are a member of SGU’s faculty or staff, and planning to participate in the 2018 Grenada Commencement Ceremony, please use this form to register your interest and reserve a ticket.

STUDENTS

Graduands must wear appropriate apparel in order to participate in the Commencement Ceremony.

Regalia for Undergraduate and Graduate students must be ordered online and payment of $50 EC (payable at the Accounts Department) must be made prior to regalia collection. Regalia collection will take place from May 7 – 11, 2018.

MD and DVM students who intend to take part in the Grenada ceremony are responsible for ordering their own gowns from herffjones.com/college/sgu.

You are responsible for bringing your regalia on the day of the ceremony. Caps and gowns will not be provided on the day of graduation.

FACULTY

Faculty participating in the Grenada Commencement exercise must dress in their full academic regalia, including robe, tam and hood. New faculty who do not have regalia, please contact Arlette Wildman.

The ceremony lasts approximately two hours and will include short addresses by distinguished speakers, the conferring of degrees, and the recessional. The ceremony will begin promptly with the academic procession and the entry of candidates.  Members of the official party will sit on stage; candidates will be seated in the audience facing the stage. Each graduate will be presented on stage, cross the stage to receive their “diploma” and return to his or her seat. The stage party and faculty will lead the recessional, followed by the graduates.

Awards

There are two honor designations for which graduates will receive honor cords. Honor cords will be given out on graduation day.

Honors Cords
If you receive an honors designation for GPA (Cum Laude, Magna Cum Laude, or Summa Cum Laude), you will receive your honors cord on the day of the ceremony at the graduand assembly venue.

Please note that only students who have completed ALL of their degree program requirements will be issued the Honors cord. If you are walking (i.e., you are within 6 credits of completing the requirements), you will NOT be issued an Honors cord.

If you receive an honors designation for GPA (for instance, Honors, Cum Laude, Magna Cum Laude, or Summa Cum Laude), this will be noted next to your name in the Commencement Program.

Undergraduate Student Organization (USO) Cords
USO cords will be distributed on the day of the ceremony at the graduand assembly venue. Please contact your USO President/s to ensure that your name is the list.

School of Medicine Honors
There are four honor designations for which graduates will receive honor cords: SGA representative, Gold Humanism Honor Society member, Iota Epsilon Alpha Honor Society member, and Research Designation.

School of Veterinary Medicine Honors
SGA Representative, Phi Zeta.

Commencement Program

All students who have met all graduation eligibility requirements will have their names printed in the program. Commencement programs will be available on graduation day and will be distributed by ushers as guests arrive.

If for any reason a student cannot attend graduation, they may request a program which can be collected on campus. This request must be made by email to ouc@sgu.edu using the subject line COMMENCEMENT PROGRAM REQUEST.

Conduct During the Ceremony

Commencement is a time to celebrate and enjoy your achievement. It is also a time to reflect on that achievement and to acknowledge the help and support provided by family, friends, faculty, and staff. You are asked to honor the spirit of this important occasion by conducting yourself in a manner that is respectful of your guests and the guests of others, of your fellow graduates, and of yourself. Thank you for your help in making this day meaningful for all.

Special Accommodations

Special seating arrangements may be made for persons with mobility problems. Please email events@sgu.edu at least two weeks prior to the ceremony with the following information:

• Name of graduate
• Name and number of guests requiring handicapped accessible seating (total party)
• Phone number where party can be reached on graduation day
• Notes on accommodations needed (For example, walks with difficulty, uses wheelchair, uses motorized scooter, etc.)

Persons requiring special seating arrangements will be allowed to enter Patrick Adams Hall 15 minutes prior to general seating to allow guests ample time to be seated.

Diplomas will either be mailed or can be collected on campus once you have been cleared by the Office of the Registrar. The “diploma” that you receive on stage is a replica designed to look attractive for the purpose of the ceremony.

Diploma frames and other SGU apparel are available for purchase online. Items will not be sold at Lincoln Center on graduation day. You may purchase SGU merchandise at sgu.promoshop.com.

School of Medicine and School of Veterinary Medicine graduates may choose to have a parent or spouse hood him/her on the day of the ceremony. This person MUST have a medical degree. A copy of license or diploma should be provided with your request. Your request should be communicated on your Graduation Ceremony Form. We will NOT accept hooders the day of the ceremony.  Hooders will also require a ticket.

Please see details below regarding Commencement Day. SGU staff will be on hand the day of the ceremony to answer any further questions.

• Your hooder should arrive with you one hour prior to the start of the ceremony.

• Hooders will require a ticket for entry. Graduate candidates will not.

• Your hooder will walk with you in the procession and be seated next to you throughout the ceremony.

• When your row is called upon to go to the stage, your hooder will follow you up, take a spot near faculty hooders, place the hood over your head, and proceed across the stage with you as your name is called.

• After you receive your “diploma” and take a photo with the President or Chancellor, you and your hooder will return to your seats for the remainder of the ceremony.

• Hooders will not be issued a cap and gown and are asked to dress appropriately (business casual, no jeans or sneakers). A hooder may choose to wear his/her own regalia or business attire.

Guests will not be allowed to approach the stage during the ceremony in order to take photos and/or videos. We appreciate your cooperation as we strive to ensure the safety of all graduates and guests. 

On the day of the ceremony photos will be taken of each student when you receive your “diploma” that will be available for purchase.

You may also arrange to have seated portraits in your cap and gown. Modern Photo is available for individual sessions on campus from May 7 – 11, 2108. Caps and gowns will be available at these sessions.

For questions concerning photographs, please contact Modern Photo directly at +1 (473) 440-1779.

Rings By Herff Jones at Grad Time

You can order your Class Ring at herffjones.com/college/sgu.

Will there be a live feed for friends and loved ones to view the Grenada ceremony online?

Yes! We will provide a live stream via SGU’s Facebook Page. A recording of the Grenada Commencement will be uploaded to YouTube after the event.

Will I receive my diploma the day of the ceremony?

You will NOT receive your diploma the day of the ceremony. Once you have been cleared by the Office of the Registrar, you will receive your official diploma in the mail. Please understand that your completion and diploma dates and the date of Commencement are independent of one another. Any questions concerning your completion date or diploma date should be directed to the Office of Registrar.

Is there assigned seating?

All tickets are general admission. Guests are invited to enter the venue forty minutes prior to the start of the ceremony to obtain their seats.

Dress Requirements

Graduates and guests should dress appropriately. Keep in mind you will be in a gown and it tends to get warm. Business casual is suitable for all.

Personal Belongings

Please refrain from bringing any personal belongings on the day of the ceremony. There will be no place to store these items.

How many guest tickets do I get?

Two tickets per student. The ticket gives your guests access to both the ceremony and the following reception. Additional tickets can be requested but is not guaranteed.

Do my guests need to present their tickets at the door?

Yes. Without a ticket for the ceremony/reception, they will be denied entry.

Are children allowed?

Yes, however it is not recommended to bring children under the age of 5: this is a formal ceremony, which young children may find too long. Children require their own ticket, but children under the age of 2 do not need a ticket and will be allowed on an adult’s lap.

How long is the ceremony?

Approximately two hours.

Where do my guests park?

Security officers will be present on the day to guide you to the appropriate parking locations. If you have guests that will require a little extra time, make sure to arrive early.

Will late guests be admitted?

No, so please make sure your guests know to arrive at least 30 minutes prior to the start of the ceremony. The ceremony will start promptly as scheduled at 3pm.

Can I make special seating arrangements ahead of time?

If you have a guest that will need special assistance due to reduced mobility, please contact the Office of Events (events@sgu.edu) ahead of time to make arrangements.

Is there a dress code for guests?

As this is a formal event and a special day for you and your guests, they should dress accordingly. Professional dress is recommended, such as would be worn to church. No jeans, shorts, flip-flops, torn or worn clothing, etc.

Ceremony

Where do the graduands sit?

In designated rows towards the front of the hall (near the stage). Ushers will be present on the day to guide you to the right location.

Can I sit next to my friend from a different program?

Unfortunately not, since you will be seated and called to the stage according to the program that you are in.

How will I know when to go up to collect my certificate?

You will be called according to your program. Ushers will guide you on the day.

What is the process for being called up onto the stage?

Please refer to the Sakai site for information and for a useful video on what to do.

Where do I get my name card?

These will be distributed in the graduand assembly venue on the day.

I have a difficult to pronounce name!

Please write a phonetic version (i.e. spell it out as it sounds) onto the card in block capital letters.

Is there a rehearsal for the ceremony?

Yes, there is a mandatory rehearsal on May 11, 2018. The rehearsal will take place at Patrick F. Adams Hall at 5:30pm

Regalia

Do I have to wear anything special on the day?

Yes, there is a dress code. It is professional dress (wear the clothes that you would go to a formal job interview in!)

Can I alter my gown (e.g., shorten it, add decorations, etc)?

NO! Your gown must be worn in the same state you were given it. Your hood will be sufficient decoration.

Should I clean or iron/press my gown?

NO! The gowns have already been cleaned. Do not iron them, as you may damage the fabric. Once you have collected it, hang it up so that it does not become creased.

Can I bring a handbag?

You may find it difficult to manage one in addition to your hat, hood, program, etc., so it is recommended that you keep the items that you will need to carry to a minimum.

When will I get my Honors cord?

On the day in the graduand assembly venue. Please note that only students who have completed ALL of their degree program requirements will be issued with the Honors cord. If you are walking, i.e., you are within 6 credits of completing the requirements, you will NOT be issued with an Honors cord.

I am walking in May – will I still get an Honors cord?

No, since you have not yet completed the requirements of your degree. If wearing the Honors cord when you graduate is very important to you, you should delay your graduation until next year when you have completed the requirements.

Where and when do I collect my gown, hood and hat?

A link for ordering gowns will be posted in the graduation Sakai site. Please ensure that you check this site regularly as it will serve as the main mode of communicating information to graduands.

Which side does my hat tassel go on?

• Undergraduate students: Before graduating, the tassel should be on your right. During the ceremony, when you graduate, it will be moved to the left (you’ll be told when to do this!).
• School of Graduate Studies students: it is placed on the left before the ceremony and will not be moved (it is assumed that you have already participated in this ceremony upon receiving your 1st degree.)

Photos

Can I carry a camera along with me?

Yes.

Can guests take photographs during the ceremony?

Yes, but we would ask that they remain seated or try to minimize the extent to which they may block other guests’ views.

Are there any arrangements for Student Portraits?

Yes, during the week when student collect their regalia (usually the week leading up to graduation) a professional photographer will be stationed on campus to take personal portraits. Please note, the graduand is responsible for paying for these photos and a price list will be provided in due time.

General Questions

Who do I ask for permission to walk?

If you are within 6 credits of fulfilling your requirement and wish to walk in May, you should write and formally request permission from the Dean of the School of Arts & Sciences.

Graduate vs. Graduand – what’s the difference?

Until you have formally graduated (i.e., you have become a graduate) you are a graduand.

Do you have questions not covered in the FAQs? Please address your queries to grenadagraduation@sgu.edu.